Minutes February 2009
Present: G Ashby, D Burgis, A Long, B Wyvill, M Hoad
also District Councillor A Green, and 9 members of the public
Meeting of the Parish Council on Monday, 2 February 2009,
Mick Cundy, from the Norfolk Youth Offending Team, gave a short and interesting talk about 'restorative justice' and how our community can contribute to the work of Youth Offending Panels. Following a brief question and answer session, the Chairman thanked Mick for his presentation and he took his leave.
Minutes
Meeting opened at 8pm
1. Apologies from C Cole and R Townsin (unwell) were accepted
2. Declarations of interest by the Councillors in any of the agenda items listed below. The Code of Conduct for Members requires that declarations include the nature of the interest and whether it is a personal or prejudicial interest. In the case of a personal interest, the member may speak and vote. If it is a prejudicial interest, the member should withdraw from the meeting whilst the matter is discussed and may not vote.
i. B Wyvill declared a prejudicial interest in item 9.iv (she owns Manor Farm).
ii. D Burgis declared a personal interest in item 9.vi (he is an employee of the company).
3. Minutes of the previous Meeting were approved and signed as a true record.
4. Matters arising: Progress on items from previous meetings for information or reminders only. Items not on this agenda requiring decisions will be placed on the agenda for the next meeting.
i. Submission of the Local Government Review has been delayed until 13 February.
ii. The recycling tour at Costessey was very interesting. An article will be put in the newsletter.
iii. The Clerk will follow up with Fakenham about the Town Council's lighting policy.
iv. A Long provided photographic evidence that the Parish Council has fulfilled its legal obligation to put 'no smoking signs in the bus shelter.
5. The meeting was temporarily closed for Parishioners to express any concerns they may have.
Members of the public viewed the planning applications. There was one question about the application ref: 20081672 for retention of cattle shed and stable at Land at The Street.
The Chairman confirmed that the Parish Council had already made a response objecting to the application and that since then the application had been withdrawn. The Clerk will contact NNDC to discover what is going on (copy letter to A Green).
6. Parish Plan Actions
i. Litter Day of Action in December. Eleven people took part in a 1 ½ hour litter pick. It was hard work. These eleven managed to cover the core of the village and collected over 100lbs of rubbish. NNDC were very supportive, providing litter grabbers and collecting the rubbish sacks on the same afternoon.
ii. AL, MH and BW presented a list of priorities for the Parish Council to consider. Of these the following were chosen to be looked at first:
Item 5: promote knowledge of bus services: AL will put info in the March newsletter.
Item 11: village event on renewable energy BW & GA
(Item 12: Green Village policy BW & MH)
Item 13: provide information about the role of the Parish Council Clerk and others to re do previous information for a newsletter article.
Item 16: publicise opportunities to meet councillors: BW and MH will arrange a coffee morning in March (first one to be combined with showing the recycling video).
Item 27: Clerk to ask NNDC to provide a regular litter cleaning service along the roads, hedgerows and pathways.
7. BW presented a policy for 'Promoting Local Democracy and Citizenship' which had previously been circulated. The policy was adopted. BW will monitor the actions that are not part of the Parish Plan action points.
8. Financial business to consider payment of invoices and other financial business
The Clerk was asked to investigate whether the donations can be made to the Church.
i. To consider a donation to village hall building work. Following a discussion as to the funds available it was agreed to make a donation of £200 (proposed by DB and seconded by MH).
ii. It was agreed to pay the following invoices received
Clerk salary standing order for Nov, Dec, Jan (£107.04 x3) paid
Clerk (salary increase for Nov Dec Jan £7.89), allowance for broadband use £8 and expenses 15.89
Donation to village hall 200.00
total £ 215.89
Balance as at 29 Dec 2008:in current account £ 1603.28; in savings account £ 1865.27
iii. No need to make a transfer to cover payments
iv. To note that a payment of £7.02 is agreed from the No 2 account to reimburse GA for postage in connection with the Parish Plan.
9. Planning to consider planning applications and any other planning matters:
i. FYI: Notification of property /development addresses at 45 The Street
a. The existing property will be known as The Old Barn Farmhouse
b. The new property will be known as Barn Cottage
ii. FYI: Land at The Street: retention of cattle shed and stable NNDC ref 20081672. Reply sent on 5 Jan 2009 objecting to proposal. This application has been withdrawn
iii. FYI: Village Hall extension NNDC ref: 20081631 reply sent on 5 Jan 2009 supporting.
iv. For consideration: Manor Farm: internal alterations and repairs to brickwork of south gable NNDC ref: 20090012
BW left the room. It was agreed that the Parish Council had no objection to this application.
BW returned.
v. For consideration: 77 The Street: erection of timber workshop/car port NNDC ref 20090054. The applicant was present and a few questions were asked to clarify that it was not for commercial use, the neighbours had been consulted, and that the roof would be tiled with reclaimed pantiles probably only a month following the completion of the rest of the structure.
It was agreed that the Parish Council had no objection to this application.
vi. For consideration: Clipstone Farm: contd use of barn for B8 storage NNDC ref 20090061. It was agreed to request that this would be a temporary extension subject to review after a year. And that the access should be only via Fulmodeston Road (not Holbrigg Lane). The District Council should also be informed that the Parish Council strongly objects to permanent permission and remains concerned about the use of Holbrigg Lane by large lorries.
10. Highways and footpaths:
i. It was confirmed that Highways only grit up to Kettlestone House to ensure that there is one clear route out of the village.
11. Freedom of Information Act
i. Guide to Information completed and available on request. The Clerk will meet with BW to learn how to upload info to the website.
12. To note correspondence from:
i. 'Green Summit' at Swaffham: MH and BW will attend (and possibly RT)
ii. Landscape Character Assessment consultation GA and RT to respond.
iii. GA circulated a report from the meeting on the Economic and Social Effects of the Credit Crunch. The main message is to keep money in the local economy by buying things locally and using local services.
13. Any other business for placing on the agenda for the next Meeting
i. RT will work on a Landscape Character Assessment for Kettlestone
14. To confirm dates & time of next meetings on Mondays at 7.45pm
Next meeting Annual Parish Meeting & Annual Meeting of Parish Council
30 March 11 May
Meeting close at 9.13pm