Bodham Parish Council (Corpusty Ward)
This page contains information about Bodham Parish Council.Your Parish Councillors are:
Trevor Bowen (01263 588488)
Harry Bruford, Chairman (01263 588122)
Terry Comber, Vice-Chairman (01263 588105)
Pat Cubbit (01263 712611)
Mik Godfrey (01263 588312)
John Mack (01263 825036)
Callum Ringer (01263 588486)
Clerk to the Council: Barbara Emery (01263 822705)
County and District Councillor (District Council ward of Corpusty): John Perry-Warnes (01263 821125)
Bodham Parish Council meets monthly in the Village Hall, usually at 7.30pm.
The dates of Parish Council meetings for 2008 are:
7 July, 4 August, 1 September, 6 October, 3 November, 1 December
All parishioners and the press are welcome.
The affordable housing was started in mid-April 2007 and completed in February 2008
For the first time since 1999 the Parish Council has enough candidates to warrant an election. The above councillors were elected on 3 May 2007 with a turnout of 66%.
It is with much sadness I have to record the death of Bob Digby our Vice-Chairman on 11 March 2008. He was a Parish Councillor for an amazing 42 years. Many spent as Chairman and latterly as Vice-Chairman. It was only a month ago that he occupied this chair to be Chairman in my absence.
Our thoughts and condolences are with his family at this sad time.
His funeral took place at Bodham Parish Church on 19 March. It was well attended and the congregation included several Parish Councillors.
At the June 2008 meeting of the Parish Council Mr Mik Godfrey as co-opted to the Parish Council.
DRAFT MINUTES OF THE MEETING HELD BY THE ABOVE PARISH COUNCIL ON 2ND JUNE 2008 IN BODHAM VILLAGE HALL COMMENCING AT 7.30PM 1. TO HEAR APOLOGIES/WELCOME NEW COUNCILLOR
Apologies were received from Mr. Callum Ringer for reasons of work. This was accepted.
Mr. Bruford welcomed Mr. Mik Godfrey to the Parish Council. 2. TO HEAR ANY DECLARATIONS OF INTEREST IN FORTHCOMING ITEMS
None 3. TO AGREE AS CORRECT RECORDS THE MINUTES OF 7TH APRIL 2008 AND MINUTES OF 12TH MAY 2008.
Councillors had previously received the draft minutes of 7th April 08. The Clerk had omitted the agreement and signing for the previous meeting so this was being done at this meeting. There had been no objections to any content and so were agreed and signed by the Chairman. The minutes of 12th May 08 had been circulated also and were agreed and signed as a true record. 4. ITEMS TO FOLLOW UP FROM THE ANNUAL PARISH MEETING
a. Re-siting electrical cables underground. The Clerk suggested that one of the Councillors could find out about the project which had taken place in Cley and Salthouse to see if it were possible for Bodham. Mr. Perry-Warnes gave the meeting the name of someone to contact of the Norfolk Coast Partnership. Mr. Bruford and the Clerk agreed to look into it.
b. Pumping station in Hart Lane This had been reported by a parishioner at the last meeting as not working properly thereby allowing sewage into their garden. Mr. Comber had spoken to Mr. Stephen Scott-Fawcett who is a surveyor and who had seen the parishioners concerned. Anglian Water has offered compensation, which was considered as derisory. More information is awaited. 5. REPORTS FROM COUNCILLORS AND ONGOING MATTERS
A police spokesperson was not present at this meeting but had sent in a report as follows: Highways have been asked to trim foliage, which was obstructing the 30mph signs on the A148. The next Key Individual Network meeting is on 25th June. The enforcement appeal in Hart Lane is not a police matter.
Mr. Godfrey asked if the Playing Field insurance could be covered by the Parish Council's insurance as it was costing the Playing Field committee a lot of money. This would be looked into.
Mr. Bruford reported that Broadland Housing intended having an opening ceremony attended by Mr. Norman Lamb on 23rd July 08. People invited include residents in Hall Close, The Dell and those living in close proximity around Hall Close. The Chairman has asked if Parish Councillors also could be included in the invitation. The rented properties have now been let but the part ownerships are still to be let as the process takes a lot longer.
The matter of a crossing on the A148 has been brought up again as it is more needed than before as buses do not go through the village and therefore the service along the A148 has to be used instead. It is still not considered necessary by Highways as Bodham does not meet the criteria, ie: no accidents or deaths and not enough people crossing at peak times. However a representative would come to assess the situation on 1st July.
Mr. Perry Warnes congratulated Mr. Godfrey on his co-option to the Council and reported that the civic awards nominations are open. Persons who had worked hard for the good of the parish could be nominated. There was also an award for Conservation efforts on a personal scale. Plans have been confirmed for housing at Coltishall disused air base. 6. ALLOTMENTS/SURVEYORS PIT NO: 5
The Clerk had contacted the appropriate department at NNDC but to date had got no further as apparently the person dealing with this type of query is on sick leave. Hopefully there will be a report next meeting.
The land worked by the late Bob Digby was discussed with respect. It was decided to write to Mr. Geoffrey Digby to ask if he would like to take over the tenancy. 7. PLANNING
Enforcement appeal, land at Hart Lane.
This appeal would be heard at the District Council offices on 12th August 08. 8. FINANCE
a. Cheques to agree
Subscription to CPRE £28.00 agreed. NNDC for emptying dog waste bins £76.38
b. Clerks Salary
After being passed around members the Clerk's salary and expenses for three months ending 30th June 2008 £674.87 was agreed.
c. Other reports
Direct debits had been paid for Eon Energy for May £30.00
Recycling credits had been received of £518.14 also fishing fees of £254.00 9. CORRESPONDENCE
Kelling Parish Council would like to invite representatives from Bodham Parish Council to attend one of their meetings to share experiences on community speedwatch and parish plans. Mr. Bruford and Mr. Bedell would attend their meeting on 17th June 08
Letter sent to NNDC confirming dog bin waste emptying to be done weekly for both bins.
Letter sent to Mr. Godfrey (new councillor) with registration forms and declaration form. These have been received back from Mr. Godfrey.
From Charitiy Commission about annual return for Frankes Charity. Replied to as we do not have this charity now.
CPRE Annual Report circulated
Norfolk Link circulated including details of the Boundary Review Stages a copy of which is given to each councillor. 10. ADJOURNMENT FOR PUBLIC SPEAKING
It was reported that the Speed Officer has been notified of an instance of intimidation which occurred during a Speedwatch session. The driver attempted to drive up to the kerb towards the Speedwatch personnel. The car number was taken. Also recorded was a vote of thanks for the work of the Speedwatch on behalf of the parishioners. CONFIRM DATE TIME AND PLACE NEXT MEETING.
The next meeting was confirmed for 7th July Bodham Village Hall 7.30pm. The Meeting closed at 8.40pm.
Signed.................................................................Chairman
Date.......................................................................
MINUTES UNTIL SIGNED ON 12 MAY 2008
MINUTES OF THE MEETING HELD BY THE ABOVE PARISH COUNCIL ON APRIL 7TH 2008 IN BODHAM VILLAGE HALL COMMENCING AT 7.30PM.
PRESENT: Mr. H. Bruford Chairman. Mr. T. Bowen, Mr. J. Mack, Mr. T. Comber,
Mr. P. Cubitt, Mr. C. Ringer. Mrs. B. Emery (Clerk). Thirteen members of the public.
CHAIRMAN TO ADDRESS THE MEETING
Mr Bruford gave the following address to the meeting:-
"It is with much sadness I have to record the death of Bob Digby our Vice-Chairman on 11 March 2008. He was a Parish Councillor for an amazing 42 years. Many spent as Chairman and latterly as Vice-Chairman. It was only a month ago that he occupied this chair to be Chairman in my absence.
Our thoughts and condolences are with his family at this sad time".
His funeral took place at Bodham Parish Church on 19 March. It was well attended and the congregation included several Parish Councillors.
1. TO HEAR APOLOGIES
Mr. Perry-Warnes will attend the meeting to give a report later.
2. TO AGREE THE MINUTES OF MEETING 3RD MARCH 2008
After a correction in the list of those present, (the R was corrected to a T in the record of Mr. Comber's name, the minutes were agreed and signed as a true record of the meeting.
3. TO HEAR ANY DECLARATIONS OF INTEREST IN FORTHCOMING ITEMS
Mr. C. Ringer declared interests in Items 7 as an allotment holder and 11 as being on the Playing Field Committee.
Mr. J. Mack declared an interest in item 8, planning application.
4. POLICE REPORT/SPEEDWATCH
Julia Benson was present to give a report as she is taking over Bodham as it now comes under Holt area. The meeting was suspended to hear the report. She reported that she would attend all our meetings and the Speedwatch Campaign was going well. The traffic in Weybourne Road has been monitored and a number of motorists have been issued with fixed penalty notices for using the road as a run through. There had been no crimes on record to date. However 2 hit and run accidents were reported by the parishioners involved. Although no serious injury was incurred they were both reported to the police but do not seem to be on record. Miss Benson said that if they were before the 10th March they may not yet have been put on report. Miss Benson was thanked by the Chairman.
The Speedwatch took place on 13th March 08 and seemed to be successful with some favourable comments from drivers. It was confirmed to a member of the public that the campaign was not conducted in the dark but always during the daytime.
5. REPORTS FROM COUNCILLORS
a. Hall Close 20mph signs: Mr. Bruford is in the process of finding out who is responsible. Also looked into was the dumping of waste by the owner on land at Hall Close not yet built on. District Council had asked the owner to remove waste. As to date this had not been done. Mr. Bruford had sent an email of thanks to Broadland Housing and received a reply which was read out.
b. Key Individual Network: Mr. Comber and Mr. Bedell attended a meeting at Sheringham as bystanders as the Holt meeting is yet to take place. When this happens a report can be made.
c. Flexibuses: Mr. Ringer had nothing further to report.
d. Any report on the sign for Gypsies Lane. This has been refused planning permission. The applicant is to draw up a new design and will contact Parish Council when this is available. Members were in favour of a sign which could include other businesses.
e. Any report on the change of addresses for businesses Weybourne Rd. Mr. Bruford was in the process of enquiries into this.
f. Terry Comber and Harry Bruford attended a meeting in Norwich about Unitary Authorities. Put on by the Boundaries Commission the meeting was informed that Norfolk is under going a structural review. Leaflets have been obtained that explain what is going on and how we can get involved both as individuals and as a Council. A poster will be put on the notice board.
g. Vacancy for Councillor: We now have a vacancy on the Parish Council and it was agreed to advertise the post locally with posters in the Noticeboards and Village Shop and ask interested parishioners to write or email the Clerk expressing their interest in the post by 5 May. The position could then be decided by the Parish Councillors at the Annual Parish Council Meeting. The official notice informing parishioners of their rights to call an election for the post will be on the notice board also. This must be done by 23rd April 08.
h. Mr. Comber attended a Projectionist Meeting with a view to showing films locally which was met favourably.
i. Also, Mr. Comber had looked into making Bodham a "No Cold Calling Zone" and was told it was not possible to do this for the whole village but window stickers could be obtained. Another idea was that at the time that table-top sales were held in the Village Hall maybe Councillors could take turns to hold surgeries for parishioners to take the opportunity to ask questions or put a request to the Parish Council.
j. Parish Plan: This was moving forward, there was a lot of work involved with copying taking the most time. There would be a report at the Annual meeting.
6. PURCHASE OF DOG BIN FOR HART LANE
This had been discussed previously and now that the final balance at the bank was available, it was decided that a new dog bin was affordable. Therefore it was proposed by Mr. C. Ringer seconded by Mr. T. Comber that a new dog waste bin be purchased and sited near the street lamp halfway down Hart Lane. This was agreed by all.
7. ALLOTMENTS
A request had been made by the Granville Clay Club to rent the Surveyor's Pit which was previously rented by Mr. Bob Digby. As this is rented from the North Norfolk District Council, then reimbursed to the Parish Council, the Clerk would check with NNDC for information on changing the let. There are trees at the Marl Pit which need attention. The Clerk would check on this also, as to what work is allowed.
8. PLANNING
20080382 for Pond Farm 8 units of holiday accommodation There was no objection to this application.
9. CORRESPONDENCE
Received from:
Norfolk County Council a letter informing members that the consultation deadline for the documents for Norfolk Minerals and Waste Local Development Framework has been extended to 5pm on 25th April 2008. Responses can be made on the website www.norfolk.gov.uk/nmwdf
An email about a national campaign on litter picking by the community has been received asking for details of any such campaign in Bodham. It was decided to put this on the Annual meeting agenda.
East of England Regional Assembly about planning for gypsy and traveller accommodation in the east of England. Clerk has details of websites.
Broadland Housing email read out by the Clerk.
Boundary Committee for England advising on the possible creation of one or more new unitary authorities in the county. A copy of the letter is circulated to all councillors and there is a poster for the notice board.
North Norfolk District Council, letter about Street Name Signage read out by the Clerk.
Norfolk County Council in partnership with Care Choices Ltd., has produced a new directory to help people find the right care for themselves and/or a relative. Details are available from the Clerk.
It was agreed to sent an up to date letter re-iterating the position of Mr. Fred Harmer as Warden of the Marl Pit (fishing facility) This had been typed by the Clerk and read out then signed by Mr. Bruford, Mr. Comber and the Clerk.
10. FINANCE
a. Accounts to 31st March 2008 report. A copy of the receipts and payments spreadsheets were given to Councillors and reported on by the Clerk. The full accounts were to be available at the Annual Meeting.
b. Cheque to agree for Audit Commission £21.00 being missed off the invoice for payment at the last meeting. Environment Agency annual payment for drainage £9.60, Subscription for the National Association of Parish and Town Councils £107.44 were also agreed and signed.
c. Direct Debits had been paid for Eon Energy on 13th March 08 £30.00 and £30 would be paid on 13th April 08. Invoices had been received for both.
d. Receipt of £19.74 for the Surveyor's Pit rental was reported.
e. The Clerk reported that another signatory would be needed and suggested that signatories be increased to four instead of three. This was met favourably and the Clerk would obtain a mandate for the next meeting.
11. DONATION TO HELP FUND "BODHAM'S BIG WEEKEND".
The survey had shown that 141 people were in favour of the "Weekend" with only 22 against. After discussion and another look at the accounts it was proposed by Mr. T. Bowen and seconded by Mr. T. Comber that £250 would be donated to help towards the "Bodham Big Weekend", this was agreed a vote of five in favour with one abstention. The cheque was made out to the Playing Field Committee.
12. ADJOURNMENT FOR PUBLIC SPEAKING
Mr. Perry-Warnes reported that there was to be a meeting the next day about the Flexibuses at 2.30pm in Blakeney Village Hall.
13. TO AGREE ON A DATE FOR THE ANNUAL PARISH MEETING AND THE ANNUAL PARISH COUNCIL MEETING.
It was agreed that the Annual Parish Meeting would be held in Bodham Village Hall at 7.PM on Monday 12th May followed immediately by the Annual Parish Council Meeting.
The meeting then closed at 9 PM.
MINUTES OF THE MEETING HELD BY THE ABOVE PARISH COUNCIL ON MONDAY 3RD MARCH 2008 IN BODHAM VILLAGE HALL COMMENCING AT 7.30PM
PRESENT: Mr. Bob Digby - Chairman. Mr. R. Comber, Mr. T. Bowen, Mr. C. Ringer, Mr. J. Mack, Mr. P. Cubitt. Mrs. B. Emery - Clerk. Twelve members of the public. Mr. John Perry Warnes (NNDC)
1. TO HEAR APOLOGIES
Mr. H. Bruford; unable to attend due to holiday. Apology accepted.
2. TO HEAR ANY DECLARATIONS OF INTEREST IN FORTHCOMING ITEMS
Mr. Ringer and Mr. Digby both declared interest in Item 4; allotments and will refrain from any voting on the subject.
3. TO AGREE THE MINUTES OF MEETING 4TH FEB 2008 AS CORRECT
Having been circulated beforehand the above Minutes acceptance was proposed by Mr. Comber seconded by Mr. Ringer agreed by all and signed by Mr. Digby.
4. ALLOTMENTS
Mr. Comber had several questions about the tenancies of the garden allotments, which the Clerk was able to clarify. Mr. Homes and Mr. Hamilton had been contacted and both wished to keep the whole of their plots. Mr. Hamilton had offered to pay more for the ground he rents if it would help with maintenance. After the discussion and councillors were satisfied that the facts had been clarified; Mr. Comber proposed that "No request be made to Mr. Geoffrey Digby to give up any of his allotment holding at this time and if any were needed in the future then to claw back untidy ones first." This was seconded by Mr. J. Mack and agreed with three votes for, one against and two abstentions.
5. REPORTS FROM COUNCILLORS
Key Individual Network: It was reported that there are two people from Bodham
Mr. Bedell and Mr. Comber being involved in this scheme.
Speedwatch: Fifteen people attended a training course from Bodham. Insurance is to be covered by the Parish Council to include four safety jackets, a radar gun and information signs by the roadside for theft and or damage. The clerk is to check with the insurance company. A member of the public expressed concern that while these operations are being conducted, victimisation could occur. Mr. Comber alleviated this fear by explaining that the equipment is used by three people at a time so no-one is alone and if the problem were to occur then the equipment would be withdrawn.
Broadland Housing: The houses were built and the roads being finished soon. Large signs at the entrance to Hall Close were discussed having been put there without any consultation with the Parish Council. This would be looked into.
Mr. Ringer reported that County Council were currently researching the placement of flexibuses. Progress is slow.
Mr. Perry Warnes gave a report: The caravans in Hart Lane having been refused permission were being given attention. There were plans to build a police station near the Council Offices at Cromer. There had been positive progress on parish speed measurement. The agreement for repairs to Cromer pier costing £900,000 have been suspended for more information.
6. PLANNING
20080225pf for Woodlands Caravan Park Upper Sheringham.
Replacement toilet block remove 40 touring vans replace with 22 static pitches. The plans were looked at and there was no comment one way or the other.
Report on ongoing plans:- Floodlights on playing field application was granted on
29th February 08.
Sign at Gypsies Lane:
Mr. Comber had been in touch with Mr. Abbs to discuss a different sign for the advertisement of his business who was concerned about the number of adverts illegally placed along the A148. Mr. Abbs agreed to contact other businesses in the area to put forward Parish Councils suggestion of one sign which could be used by several businesses and to contact the Parish Council before the next meeting. The Clerk had had an email from Mr. Judson NNDC which stated that Highways had recommended refusal of the application on the grounds of road safety.
7. ADJOURNMENT FOR PUBLIC SPEAKING
A police officer was present and was asked about the usage of Weybourne Road by through traffic. It had been monitored quite often and reported that the scale of the problem was not significant but mostly used by local traffic. It was suggested that businesses should change their addresses to Gypsies Lane as some come under Weybourne Road which leads to delivery drivers etc; using this route.
A representative from the Forestry Commission attended the meeting to inform members of their programme of tree felling in Bodham Wood. Maps were given to the Parish Council to show areas for felling and regeneration. There was a question and answer session.
8. CORRESPONDENCE
Listen Here! Minibus. Previously discussed at the meeting 7th January 08. Request for venue for the bus. This was responded to after the Feb meeting as agreed.
North Norfolk Housing Trust: Now becomes Victory Housing Trust.
Request form High Kelling Parish Council to install a dog bin at the eastern end of the village on the corner of the woods.
NNDC letter offering an opportunity to promote the village hall through their website.
NCAPTC informing of Mr. Stuart Chaplin retiring from full time with the Association but who will remain involved in clerk and councillor training and Quality Council Schemes.
NNDC on area partnership meetings. Details as read by Clerk.
Norfolk RCC Council meeting on Post Office closures Aylsham Town Hall, refreshments available from 6.30pm meeting starts at 7pm - 9pm 26th March 2008. book by20th March 08.
ITEMS FOR CIRCULATION AND RESPONSE.
Norfolk County Council. Norfolk Minerals and Waste Local Development Consultation.:- there are three parts:-
1. Core Strategy and Development Control: Preferred Options stage.
2. Minerals Site Allocations: Issues and Options stage.
3. Waste Site Allocations. Issues and Options stage.
Ways to respond are on the accompanying letter. Website is preferred. Responses by28th March 08 to Norfolk County Council.
Norfolk Waste Partnership magazine for perusal.
Norfolk Link for perusal.
9. FINANCE
a. Invoices to agree for payment:
Clerks Salary and Expenses £644.90
Audit Commission £120.00
T T Jones Electrical £262.58
repairs to street lamps outside P.O. Little Lane and both lamps in Hart Lane. Hart Lane lamps have been bolted to stop movement.
The above were agreed for payment and the cheques signed by Mr. Digby and Mrs. Emery.
b. Receipts: Bank Interest on Business account £6.40
c. Direct Debits have been paid for TT Jones for maintenance £88.78 and Eon Energy £30.00.
General Report: There was a bank charge of £15.00 in September 2007. This was due to overdrawn account. It was omitted from the report in October 07.
Also omitted from the report for December 2007 was the Hall Hire charge paid, of £60.
Instant Access Account balance £1459.35
Business Account balance £2464.22
£500 was transferred on 28th February Instant Access Account to cover payments this month.
10. CONFIRM DATE OF NEXT MEETING 7th April 7.30 Bodham Village Hall.
The meeting then closed at 9pm.
MINUTES OF THE MEETING HELD BY THE ABOVE PARISH COUNCIL ON MONDAY 4TH FEBRUARY 2008 IN BODHAM VILLAGE HALL COMMENCING AT 7.30PM
PRESENT: Mr. H. Bruford Chairman. Mr. Bob Digby Vice Chairman. Mr. T. Comber, Mr. P. Cubitt, Mr. T. Bowen, Mr. C. Ringer. Mrs. B. Emery (Clerk) Thirteen members of the public.
1. APOLOGIES
Received from Mr. John Perry-Warnes
2. TO AGREE AND SIGN THE MINUTES OF THE MEETING HELD 7TH JANUARY 2008.
The Clerk had made some corrections to the draft copies sent to councillors:
Item 6, the following was added: "It was pointed out by Mr. Comber that any scheme must include buses to run through Lower Bodham". Item 8, the following was added: NCAPTC fact sheet on Personal and Prejudicial Interests Code of Conduct paragraphs 8-13 distributed to Councillors present. Item 10c EDF was changed to Eon. It was proposed by Mr. Comber seconded by Mr. Ringer that these alterations be accepted and that the Minutes were now a correct record of the meeting. All agreed and the minutes were then signed by the Chairman.
3. REPORT ON INSTALLATION OF DOG WASTE BIN
The Chairman reported that the bin had been placed at the end of the footpath leading to the playing field. It is to be emptied once a fortnight at the moment. This will be reviewed according to usage. The new correct invoice had been received and paid as agreed at the last meeting.
4. REPORT ON INSTALLATION OF GRIT BIN
The new grit bin had been installed and filled. The old one was taken away for disposal.
5. REPORTS FROM COUNCILLORS
Mr. Comber reported on the NCAPTC meeting that he attended The Accident Reduction Scheme had attracted quite a bit of attention. Motorbikes were being targeted as the average age of motorcyclists involved in fatalities was over 40. 62% of speeding was done by locals. There had been quite a lot of opposition to the Area Partnerships from other councils as they were un-elected parts of government.
Mr. Bruford reported that Broadland Housing are handing over the affordable houses on 11th February 08. There will be a new no smoking sign to go on a wooden plaque to go in the bus shelter.
Mr. Perry Warnes had sent in a report :- Notification had been received from NNDC that Authority has been granted to take formal enforcement action on Mr. Drake and Mr. Gay and Mrs. Allen all living at Hart Lane Bodham on the sites where application for caravans has just been refused.
Council Tax; the County Council element is expected to increase by some 3.75% and when District Police and Parish Council increases are in place the final figure is expected to be 4%. The largest increase will be from Norfolk Police. This will be the cost of Police Community Support Officers and the government I likely to withdraw the provision of adequate security at Bacton, which will have to be funded locally and tackling serious crime is also expected to be funded by local government without home office help.
6. ADJOURNMENT FOR PUBLIC SPEAKING
Mr. Bedell reported on the Speedwatch situation. There were two teams each with three members needed from the area. Details will be given in due course. Mr. Bedell apologised for the fact that the police had agreed to send a representative this evening but had not arrived. There were some concerns about the Speedwatch Campaign insomuch that it amounted to "people watching people". This was thought that it may lead to victimisation. There were many who agreed with this.
One parishioner expressed annoyance over the fact that in spite of a "No Smoking" sign people were still smoking in the bus shelter while customers of the pub had to stand outside. Councillors explained that although this was annoying there was no way of policing this problem.
It was suggested that a Dog Waste Bin was needed in Hart Lane as there were problems there also. This would be considered after the end of year accounts.
7. CORRESPONDENCE
From:
Audit Commission:- Appointment of external auditor and details of charges for a five year period.
Sheringham Safer Neighbourhood Team forms for Key Individual Network representatives.
NCAPTC details of grants available to Norfolk Community Groups. Especially the following groups:-
Elderly in Need, Support groups for families at risk, Young people at risk, Those suffering isolation in rural areas and People with MentalHealth Needs.
Norfolk County Council: Temporary Traffic Order affecting High Kelling Road/Selbrigg Road. Read out by the Clerk and a notice put in the Notice Board.
For Circulation to all Councillors:
Orders and Regulations relating to the Conduct of Local Authority Members in England Consultation. Any comments to come back to the Clerk by 15th February 08.
8. ALLOTMENTS
To discuss the claw back of ground within plots 5 - 10
Mr. G. Digby tenant of the above plots was invited to speak on his behalf. He informed Council that he had spent money taking down sheds and it was accepted that this had saved the Council considerable cost. Also a piece of ground the size being discussed could be a loss of around 600cwt of grain. Parish Council agreed that if one more strip was clawed back then there would have to be a term agreed before this was likely to happen again, ie three years. There were two people on the list for an allotment. After discussion it was decided to have a site meeting on 5th February 2008 at 11 am. Decision to be deferred to next meeting.
9. PLANNING
a. Application 0023 caravans at Hart Lane, any reports. This had been refused by Planners on 31st January 08.
b. Application 0013 Floodlights at Playing Field, circulated between meetings. There was support for this.
c. Application 0017 retention of signs at Gypsies Lane, circulated between meetings. There had been four councillors who had objected to the signs as they were. After discussion Mr. Comber agreed to approach the applicant to see if he would alter his application to include one sign parallel to the road possible with slots in so that other businesses could be included on it.
d. Application 20080144, for a toilet block at Breck Farm Weybourne. No comments.
10. FINANCE
Invoices to be agreed for payment: No invoices to be paid.
General Report: Receipt of the VAT refund of £226.07.
Bank balances:- Current account £987.35
Business account £2958.18
Total £3945.53 including receipt above.
CONFIRMATION OF NEXT MEETING. Monday 3rd March Bodham Village Hall 7.30pm
The meeting closed at 8.40pm.
MINUTES OF THE MEETING HELD BY THE ABOVE PARISH COUNCIL ON 7th JANUARY 2008 IN BODHAM VILLAGE HALL COMMENCING AT 7.30.
PRESENT: Mr. H. Bruford, Mr. C. Ringer, Mr. T. Comber, Mr. Bob Digby, Mr. P. Cubitt.
Mrs. B. Emery (Clerk) Mr. J. Perry Warnes (NNDC. Eleven members of the public.
1. APOLOGIES: Received and reasons given and accepted from Councillors John Mack and Trevor Bowen,.
2. TO AGREE AND SIGN THE MINUTES OF A MEETING HELD ON 3RD DECEMBER 2007.
The Minutes above having been circulated beforehand were proposed as correct by Mr. T. Comber seconded by Mr. P. Cubitt and agreed by all and signed by the Chairman.
3. PURCHASE OF DOG BINS
A dog waste bin was installed on 20th December 08 on the junction of the Loke and School footpath as requested by the majority of parishioners (taken from Parish Plan).
It is due for emptying fortnightly. This will be reviewed from time to time. The Clerk reported that the invoice had been received but that there was a discrepancy as it stated that the bin had been installed at Gimingham not Bodham. This was being checked and it was agreed that as soon as the price of £70.50 was agreed with NNDC that it is the correct invoice, then the cheque would be released.
4. PURCHASE OF GRIT BIN
The above item had been ordered before Christmas but as yet had not been delivered. The cost was £149.51 vat recoverable.
The order of the Agenda items 5. and 6. were reversed. Therefore:-
5. ADJOURNMENT FOR PUBLIC SPEAKING
Mr. Bedell spoke about the Community Speedwatch. Training can be given to volunteers to man cameras to monitor speeding. Bodham has had 20 such volunteers.
It was reported that police visit Bodham twice daily in the Street and once daily in Weybourne Road. There is also a Key Individual Network looking for representatives which will work with the Safer Neighbourhood Scheme.
Mr. Morgan asked to clarify the marking out of allotments as there was a slight discrepancy between his and Mr. Ringer's plot. This was resolved.
6. REPORTS FROM COUNCILLORS
Buses through the village were again discussed and reports of a new scheme called Flexibus is possible but no further information is available at the moment. Efforts are made to get buses to operate in the area but without success at the moment. However it was pointed out that there are alternatives, such as Dial-a-Ride.
It was reported that the hedges on the footpath through to School Loke will be cut and the path resurfaced within the next month or so. The No Smoking sign has disappeared from the bus shelter again.
7. ALLOTMENTS
The Clerk had written to Mr. Geoffrey Digby to request that he may consider letting the Parish Council claw back a 20' strip of ground next October. Mr. Digby had pointed out to the Clerk that he had given up a piece this year and asked how many more pieces may be taken back. There was some discussion during which was pointed out that although Mr. Digby had only lost a few feet and not a full width, he still rented the ground under the same tenancy as other holders and there was no reason why he should give any up as he kept the plots used and tidy. This would be discussed further at the next meeting.
8. CORRESPONDENCE
For information or requests
From:
Norfolk County Council information about the North Norfolk Parish and Town Council Conference, is to be held on 16 January 2008 at the Blakeney Hotel Blakeney. Opening at 6.30pm for starting at 7pm. Details copied to all councillors.
NNDC New rules governing dog fouling.
Citizens Advice Bureau, detailing the incorporation of the bureau, which will now be known as Dereham, Watton and Holt Citizens Advice Bureau.
NNDC details of Polling Districts and the Review. Copied to councillors.
Norfolk Deaf Association. Enquiring about dates and times of placement of the Listen Here! Minibus. It was decided that Thursday afternoon from 2 until 4 should be put to the Association as an available time to use the Village Hall Car Park.
Norfolk County Council gritting routes leaflet. Available to read.
For Circulation to all Councillors sent round in a folder.NNDC Update on Planning Matters.
Norfolk Coast Partnership Annual Report 2006-07
Local Councils Update
Countryside Voice
Norfolk NHS Primary Care Trust. Consultation Document for Priorities for 2008-2011.
9. PLANNING
a. Any report on application 20071223, caravans at Hart Lane: This is coming up before NNDC committee on 31st January 2008.
b. Application by Bodham Parish Council for extended usage of floodlights on playing field. The application went in on 3rd January 08 at a cost of £67.50. Mr. Bruford had sent a covering letter which he read out. The application was for lights to be used on three evenings per week. Tuesday, Thursday and Sunday.
10. FINANCE
a. Cheques to be agreed retrospectively: Cost of grit bin £149.51, £67.50 for the planning application.
b. Invoices to be agreed for payment: Hall Hire for Parish Plan meeting £28.00 and £70.50 NNDC for dog bin.
The above were all accepted and agreed unanimously for payment.
c. Direct Debits: EDF Energy for December £30.00 and January 08 £30.00.
d. Receipts: EDF Energy wayleave payment £64.35
11. A copy of a calendar of Meetings was given to all Councillors present. It was agreed that meetings would be held as the calendar showed on the first Monday in each month excepting May which would be determined in April. All subject to change.
This Meeting then closed at 8.30PM
Signed …………………………………………….Chairman
Dated………………………………………………..
MINUTES OF THE MEETING HELD BY THE ABOVE PARISH COUNCIL ON 3rd DECEMBER 2007 IN BODHAM VILLAGE HALL COMMENCING AT 7.30PM
PRESENT: Mr. H. Bruford - Chairman. Mr. Bob Digby - Vice Chairman. Mr. T. Bowen, Mr. T. Comber, Mr. J. Mack, Mr. P. Cubitt.
Mrs. B. Emery (The Clerk) Mr. J. Perry Warnes NCC. Three members of the public.
1. APOLOGIES
Received from Mr. C. Ringer, reasons given and accepted.
At this point the Chairman gave out the information that Mr. Granville Wright had died on 16th November 2007 and was buried in Bodham Churchyard on 21st November 2007. He was a prominent member of the village community and served on the Parish Council for many years. The Parish Council expressed their condolences to his extensive family.
2. TO AGREE AS CORRECT MINUTES OF MEETING HELD 5TH NOVEMBER 07
The above Minutes having been circulated beforehand were agreed as correct by all and signed by the Chairman.
3. TO HEAR REPORT ON ALLEVIATION OF FLOODING IN HART LANE
The Clerk had been in touch with highways and the area had been looked at. However Mr. Baker of Highways was unable to pinpoint the problem and it was decided to assess the situation when next the problem arose.
4. TO HEAR REPORT ON THE PARISH PLAN
The Plan is being worked on. No further report at the moment. There were 197 out of 220 questionnaires returned. It was noted that this was probably wholly due to the fact that they were distributed and collected by hand.
5. ALLOTMENTS
It was reported that the recovered plot split into three pieces is now fully let. A total of £545.90 had now been collected. It was agreed to write to Mr. G. Digby to request his consideration of releasing another strip of land rented by him.
6. TO DISCUSS PURCHASE OF DOG BINS
After discussion and details of cost, £60 per annum for hire and £2.35 per emptying, it was proposed by Mr. T. Comber seconded by Mr. J. Mack that a bin would be rented for three years and positioned on footpath near playing field. This was agreed by all
It was proposed by Mr. T. Comber and seconded by Mr. J. Mack that the bin should be emptied fortnightly initially and reviewed nearer the summer. This was agreed by all.
7. TO DISCUSS PURCHASE OF A NEW GRIT BIN
The Clerk had produced information on three types of bin which were passed around members. After discussion it was decided that Mr. Bruford would look into the matter and purchase as soon as possible a new grit bin costing around £150 or less.
8. REPORTS FROM COUNCILLORS
Mr. Comber reported on a Planning Training that he attended at Edgefield.
On the matter of Post Office closures it was revealed that Bodham was not under threat.
Mr. Bruford reported that the Broadland Housing development if on course to complete building at Hall Close by the end on January 2008. The footpath is to be resurfaced during December 2007.
Mr. Perry Warnes gave a report: Business rates are due to be levied on the playing field. This will be challenged. A meeting will be held on this coming Wednesday of Holt Area Partnership at Bodham Village Hall. Grants are available and Speed Watch will be an issue.
9. TO AJOURN FOR PUBLIC PARTICIPATION
The meeting was adjourned at this point. There was nothing requested from the Parish Council relevant to the Agenda. Mr. Drake, whose has a planning application in at the moment had a concern about comments posted on a website allegedly by a councillor. It was noted but is not a Parish Council matter unless a formal complaint is made to the Standards Board.
10. CORRESPONDENCE
One letter from Norwich and Norfolk Voluntary Services giving details of bus services operating in our area and asking if we have any more information. There were no changes to make other than it was reiterated that the Norfolk Green bus does go through the village at school times.
11. PLANNING
The Clerk reported that permission had been given for the closed Methodist Chapel for conversion to a dwelling granted 2nd November 2007.
Being discussed was 20071223 Application for change of use at Hart Lane for Mr. Drake. The application is now for one static caravan and one touring caravan and the provision of one transit pitch. It was decided that the Parish Council should reiterate comments made on the first application with objections as before. This was agreed.
A proposed application for extra times for floodlights on the playing field was discussed. Originally three evenings would have been allowed but only one was needed. The playing field committee would have to pay £135 for the application but the Parish Council need only pay half price. It would be for two hours on three separate evenings per week: Tuesday, Thursday and Sunday. It was proposed by Mr. J. Mack that the Parish Council should apply for the increase in the times for floodlights mentioned above and bear the cost of the application on behalf of the Playing Field Committee. This was seconded by Mr. Comber and agreed by all.
12. FINANCE
Clerk's salary increase from 1st April 2007 £2042 per annum equivalent to £9.82 per hour. Previously £9.36 Back pay 104 hours @ 0.46 = £47.84.
Agreed extra meetings would add December and February to year 2007-2008. Hours for year 31st Mar 08 to 31st Mar 09 would be increased from 52 hours per quarter to approx 61 hours per quarter.
The above was proposed by Mr. Comber seconded by Mr. Bruford and agreed by all.
Clerks salary (579.38) and expenses (88.67) cheque to end December 07 = £715.89. Agreed
Cheque for £45.00 was cancelled owing to it being made out to G. Digby instead of R. Digby and was replaced 20th November 07 the first cheque being destroyed.
Invoice to pay to Peter Rounce for cutting and spraying footpath £50.00. Agreed. It was pointed out that part of the footpath is now owned by Mr. Howell and the Parish Council is no longer responsible for it's upkeep. The Clerk would check this.
Eon Energy three months paid out £30.00
T T Jones Electrical three months paid out £88.78.
13. The DATE TIME AND PLACE OF THE NEXT MEETING would be on Monday January 7th 2008 in Bodham Village Hall commencing at 7.30pm.
The meeting then closed at 9.15pm
Signed…………………………………………………Chairman
Dated…………………………………………………..
THESE ARE MINUTES OF THE 3 DECEMBER 2007 MEETING
MINUTES OF THE MEETING HELD BY THE ABOVE PARISH COUNCIL ON 5th NOVEMBER 2007 IN BODHAM VILLAGE HALL COMMENCING AT 7.30PM
PRESENT: Mr. H. Bruford - Chairman. Mr. Bob Digby - Vice Chairman.
Mr. T. Bowen, Mr. T. Comber, Mr. C. Ringer, Mr. J. Mack, Mr. P. Cubitt.
Mrs. B. Emery (Clerk) Nine members of the public.
1. APOLOGIES
Mr. J. Perry Warnes. Mr. J. Mack initially as he would be late. This was accepted.
2. TO AGREE THE MINUTES OF THE MEETING HELD 3RD SEPTEMBER 07.
It was agreed that the above minutes were a true record of the meeting of 3rd Sep 07 and these were signed by the Chairman.
3. TO DISCUSS A PROPOSAL FOR MONTHLY MEETINGS.
After discussion during which the Clerk presented figures for the extra staff costs for monthly meetings as follows:
The meetings use an average of seven hours in preparing agendas attending the meeting and typing up the minutes and any follow-up work after the meeting.
The new hourly rate for the Clerk is £9.82. Five extra meetings per annum amounted approximately to £343.70 extra in pay for the forthcoming year 2008-2009 subject to standard increase and £137.48 extra to pay up to 31st March 2008. After this information was given and accepted, it was proposed by Mr. Comber seconded by Mr. Ringer that meetings be held monthly on the 1st Monday in the month commencing 3rd December 07.
This was not voted on as Mr. Bruford proposed seconded by Mr. Comber that the vote should be deferred until Mr. Mack arrived to include his vote, this was agreed by all.
Mr. Mack then arrived and was given the information on costs and the proposal.
The proposal as above to commence monthly meetings was then voted on. There were four votes for, two against and one abstention. Therefore the proposal was carried.
4. ALLOTMENTS
a. Report on marking out. This had been carried out by Mr. Ringer and Mr. Mack and Mr. Ringer reported that the posts which had been obtained and painted by Mr. Digby, had been put in place.
b. New Tenants. Plot 5 had been let as three separate pieces. The Clerk was still waiting for one tenant to reply but this should just be a formality.
c. Also discussed was the possibility of obtaining another strip of ground in the future as there was already a waiting list for next year. It was decided that it would be prudent to inform Mr. Geoffrey Digby that he may be requested to release more of the plots that he holds at present for next year.
5. PARISH PLAN
Mr. Bruford reported that the Questionaires have all been distributed and most have been returned. The Steering Group are now collating the returns to eventually produce a booklet with the findings of the Survey.
6. TO AJOURN FOR PUBLIC SPEAKING
M.r Ringer reported that he has only four and a half plots and pays for five, but as the rent was very small the Parish Council were not asked to rectify the matter
It was reported that trees overhanging in Sayer Court could cause damage to the lamp and that rubbish was also accumulating in the area. The Clerk would report this.
Also trees overhanging could cause problems to lamp in The Street. This would be looked at.
There was concern over the lack of road sweeping in the area.
It was reported that the plaque on the sign was to be taken off to be refurbished by Wayland Prison.
7. REPORTS FROM COUNCILLORS
There were problems with flooding again at the bottom of Hart Lane and would be reported.
Mr. Ringer reported that it was hoped for more information about the bus service by the next meeting.
Mr. Bruford reported that the Holt Area Partnership is holding a meeting in Bodham Village Hall on Wednesday 5th December 2007. One of the items to be discussed is "Speedwatch". Anyone interested to hear what is proposed can come along.
The soakaway has been put in at Hall Close to alleviate the flooding and Mr. And Mrs. Kendrick were very thankful.
Bodham Playing Field have now got ownership of the floodlights. The floodlights can only be used on one night per week between 6.30 and 8pm. This could be extended to three nights per week provided the planning permission is amended. Would the Parish Council consider making application as it would be half the price of the £135.00 cost to the Playing Field Committee? This would be on the next agenda.
8. CORRESPONDENCE
For information or discussion:
NALC Part time clerks hourly rates agreement reached to be paid from 1st April 2007.
Clerk has details for agenda next meeting.
NCAPTC North Norfolk Area Meeting Tuesday 20th November 07 copies to all councillors.
North Norfolk Environment Forum information. Would we like to become a Carbon Neutral Community?
NNDC Standards Committee asking for volunteers to join.
Holt Area Partnership Meeting at Bodham 5th December 7pm.
NNDC request details of ownership of Little Lane following an accident in 2006. This was replied to by the Clerk as councillors were not aware of it.
CPRE on light pollution.
TT Jones Electrical on levy charges.
For circulation to councillors:
Defra "Ways to tackle climate change
NNDC Public Consultation on Places for Gypsies
Norfolk NHS consultation on proposed changes
NAPTC AGM Annual report
NNDC Area Forum News
News about the Post Office Closure Programme
NCC Environment Operation Newsletter
Playing Field Association Newsletter
9. PLANNING
d. 20071223 Application for change of use from agricultural to housing caravans in Hart Lane was due to come before district council on 8th November but had been put back to possible December. The District Council have written to Mr. Drake asking why he needs 2 static, 2 touring and 2 caravan pitches.
e. 20071352 Application for Scira for cables across land in Bodham to connect the "Sheringham Shoal" was not objected to and should come up at District Council on 8th November 07.
10. FINANCE
a. Clerk's report on Comparisons and Budget proposals: All Councillors were given a copy of the report and the Clerk explained the figures. Receipts £7994.04 including parish plan money £1205.00
Payments £4250.03 including outgoings for Parish Plan £151.27
Balance at Bank £5313.33
Projected balance at 31st March 2008 £2525.07 not including Parish Plan money
b. To Determine the Precept for 2008-2009:
Based on the figures reported in the Comparisons and Budget sheet a proposal was made by Mr. Bruford seconded by Mr. Cubitt that the precept should be set at £4550.00. This was agreed unanimously.
The Clerk reported that she had tried to get the bank to pay interest gross but this apparently was not possible as we were not a charity even though a non taxpayer.
c. Donations: Requests had been made to the Parish Council from:
The Citizens Advice Bureau, North Norfolk Rescue Service, Air Ambulance, Vitalise (from Essex) The Norfolk Autistic Society, The Alzheimer's Society in Cromer and All Saints Church Bodham.
It was proposed by Mr. Comber seconded by Mr. Ringer that £30.00 should be donated to the Alzheimer's Society this was agreed by all.
It was proposed by Mr. Ringer seconded by Mr. Bowen that All Saints Church Bodham be given £350.00 this was agreed by all.
d. Cheques to be agreed and Invoices for Payment:
Cheques to pay:
Mr. Bob Digby for grass cutting £ 45.00
NNDC £479.82
The above were all agreed for payment and the cheques signed.
Payments to agree retrospectively:
Mr. T. Comber parish plan cost £20.00
Mr. H. Bruford
Reimbursed for parish plan cost £66.12
Scholle Europe (Allotment posts) £86.59
Datasharp (toner costs) £20.86
Eon Energy standing order paid for September £30.00
Eon Energy " " " October £30.00
The above were agreed as having been paid.
Receipts since last meeting Precept £2,275.00
Total bank interest to 30th October £30.30
ALLOTMENT RENTS received totalled £543.40
11. TO DECIDE THE DATE FOR THE NEXT MEETING.
This would take place on Monday 3rd December 07 in Bodham Village Hall at 7,30Ppm.
Business was concluded and the meeting was closed by the Chairman at 9.15pm.
Signed……………………………………………….Chairman
Date………………………………………………….
Map showing North Norfolk Parish and Ward Boundaries